Payroll Forms & Documents

GREGORY-PORTLAND ISD PAYROLL DEPARTMENT

The Gregory-Portland ISD Payroll Department aspire to effectively manage all financial aspects of payroll within the District, following accepted accounting principles as well as TEA and TRS guidelines.

The department processes payroll on a semi-monthly and monthly basis and oversees functions such as direct deposits, W-4 updates, garnishments, FMLA or unpaid leave deductions, and teacher credit union deductions. Additionally, the Payroll Department handles insurance payments for eligible employees.

PAYROLL SUPERVISOR

ivonne banda

ibanda@g-pisd.org

361.777.1091 Ext. 1014

MONTHLY PAY DATE CALENDAR

2025-2026 PAY CALENDAR - MONTHLY

PROFESSIONAL EMPLOYEES
PARAPROFESSIONALS
SUBSTITUTES

PAYROLL SPECIALIST

Jacqueline Aragon

jaragon@g-pisd.org

361.777.1091 Ext. 1088

SEMI-MONTHLY PAY DATE CALENDAR

2025-2026 PAY CALENDAR - SEMI-MONTHLY

AUXILIARY EMPLOYEES
STUDENT WORKERS
INFORMED K12 FORMS

PAYROLL DATES

DIRECT DEPOSIT INFORMATION

UPDATE W4

EMPLOYMENT VERIFICATION REQUEST

2025 - 2026 COMPENSATION HANDBOOK

BEREAVEMENT LEAVE POLICY

Gregory-Portland ISD Bereavement Leave Policy

Each District employee (other than a substitute or temporary employee) shall be granted two days of paid bereavement leave upon the death of a member of the employee's immediate family. In which they will enter a time off request in Skyward Employee Access. Leave may be used in either half or whole days. Such leave shall be taken with no loss of pay or other paid leave. Such leave shall be limited to two occurrences in a one-year period. The term "immediate family" is defined as:

Spouse
Son or daughter, including a biological, adopted, or foster child, a son- or daughter-in-law, legal ward, or a child for whom the employee stands in loco parentis.
Parent, stepparent, parent-in-law, or other individual who stands in loco parentis to the employee.
Sibling, stepsibling, and sibling-in-law.
Grandparent and grandchild.
Any person residing in the employee's household at the time of illness or death.

EXCHANGE DAY INFORMATION

POLICIES AND PROCEDURES

Round Table Discussions

12.03.2024 Round Table - School Business & Time Off Reminders

02.04.2025 Round Table - Time Off - Order of Use

05.06.2025 Round Table - True Time Sheet Review, Compensatory Time & Overtime

09.02.2025 - Round Table - View Assignments

10.07.2025 - Round Table - Detail Time Off Transactions

11.04.2025 - Round Table - Right Job, Right Code & One-Time Pay Increase

SALARY PLANS

VIEW YOUR SALARY ANALYSIS

Employee Access Link:

https://skyward.iscorp.com/scripts/wsisa.dll/WService=wsfingregporttx/seplog01.w

For a password reset, please email our Payroll Specialist at jaragon@g-pisd.org

EMPLOYEE ACCESS TRAINING VIDEOS AND PDFs

EMPLOYEE ACCESS

EMPLOYEE ACCESS: TIME OFF

EMPLOYEE ACCESS/TIME CLOCK - TIMESHEET EDITS

DOWNLOADING THE MOBILE APP

USING THE MOBILE APP

TAX INFORMATION

UPDATING INFORMATION

CHECK ESTIMATOR

QUICK GUIDE: ABSENCE REQUEST - SKYWARD AND AESOP

REVERSING TIME OFF REQUEST

ATHLETICS INFORMED K12 FORMS

HOW TO FIND MY EMPLOYEE ID

COACHES BUS DRIVING SUPPLEMENTAL FORM https://app.informedk12.com/link_campaigns/supplemental-pay-form-athletics-bus-driving?token=7tZ1nguGyUTPFn9qNLdBXBe7

GAME WORKER SUPPLEMENTAL FORM - MIDDLE SCHOOL https://app.informedk12.com/link_campaigns/supplemental-pay-game-workers-middle-school?token=y6HfVJ9GY9RhRZBcAjt7eMFw

GAME WORKER SUPPLEMENTAL FORM - HIGH SCHOOLhttps://app.informedk12.com/link_campaigns/supplemental-pay-game-workers-high-school?token=NApiNnQc9Ns4tqFqrmGnp6e2

ACCOUNT CODE CHANGE REQUEST FORM

CONCESSIONS WORKERS

HB1416 FORM

HOMEBOUND / IN-HOME PARENT TRAINING FORMS

TESTING AND WINTER NIGHT SCHOOL FORMS

TUTORIALS

HOW TO FIND MY EMPLOYEE ID

DISTRICT EMPLOYEE TUTORIAL TIMESHEET:

https://app.informedk12.com/link_campaigns/supplemental-pay-form-tutorials-2025-2026?token=3XLmHsEDf8hDZRayoKpEbDMH

SUBSTITUTE TUTORIAL IMESHEET:

https://app.informedk12.com/link_campaigns/supplemental-pay-form-substitutes-tutorials-time-sheet-2025-2026?token=ukQHwwnFzLvvacmdDYknycA8

UIL FORMS

How to prepare when deciding to Retire or leave the District
FORMS AND INFORMATION

How to prepare when deciding to Retire or leave the District

Submit a letter of resignation to your supervisor with the expected last day reporting to work.
Update your address on Skyward, if needed, to ensure the district can mail the W-2 form to the appropriate location.
Contact the Human Resources Coordinator to discuss benefits options and the end of coverage.
If you are exiting the district to accept a position in another State of Texas public school district/University or Texas agency, you may have an opportunity to transfer state leave credit. You can check with payroll to confirm the amount of days earned.
Check with Payroll to request a last check calculation for any overpayments or unearned leave used, to avoid any deductions on your final paycheck.

Leave Allocation is distributed as follows:

Number of Days Employed:	Number of Days Earned:
0-17	0.0
18-35	0.5
36-53	1.0
54-71	1.5
72-89	2.0
90-107	2.5
108-125	3.0
126-143	3.5
144-161	4.0
162-179	4.5
180 +	5.0

If you are retiring through the Texas Retirement System (TRS), please keep in mind that your form will be submitted after your final payroll check is issued. Contact TRS at 1-800-223-8778 for more information.

If applicable, submit any time off request and final timesheets for calculation.
To request a TRS refund instead of rolling over to another district, you can fill out and return the TRS Application for Refund form to TRS.

FORMS AND INFORMATION

Time Off Allocation

Below is how your leave allocation is determined:

Number of Days Worked = Number of Days Employee would work in a full year

1.5 hours = 19%

3 hours = 38%

6 hours = 75%

7 hours = 88%

8 hours = 100%

Number of Months Employed	Number of Days in Assignment	Allocated State Days	Allocated Local Days
12	222 +	5	7
11	195 - 221	5	6
10	179 - 194	5	5

Leave Allocation is distributed as follows:

Number of Days Employed	Number of Days Earned
0 -17	0.0
18 - 35	0.5
36 - 53	1.0
54 - 71	1.5
72 - 89	2.0
90 - 107	2.5
108 - 125	3.0
126 - 143	3.5
144 - 161	4.0
162 - 179	4.5
180 +	5.0

Employees assigned a 260-workday status will be eligible for paid vacation on the following timeline:
• Any employee hired to start work on a date before September 1st. will receive a prorated number of vacation days based on the Vacation Leave Proration schedule.
• Upon completion of the employee’s first year, the employee will earn five (5) paid vacation days of leave, allotted on September 1st.
• Upon completing the second (2nd) year, the employee will earn ten (10) paid vacation days of leave. These days will be allotted on September 1st. and each September 1st thereafter.
• Once an employee has been consecutively employed with the district for twenty (20) years, the employee will receive fifteen (15) vacation days. These days will be allotted on September 1st. and each September 1st thereafter.
• All paid vacation days must be used by August 31 (paid vacation days are the only leave days that do not carry over to the following year).

Vacation Leave Proration Schedule (260 Employees) :

Days Worked	0-2 Years	2+ Years	20+ Years
0 - 25	0	0	0
26 - 51	0.5	1	1.5
52 - 77	1	2	3
78 - 103	1.5	3	4.5
104 - 129	2	4	6
130 - 155	2.5	5	7.5
156 - 181	3	6	9
182 - 207	3.5	7	10.5
208 - 233	4	8	12
234 - 259	4.5	9	13.5
260 +	5	10	15

HOW CAN I UPDATE MY DIRECT DEPOSIT?

HOW CAN I UPDATE MY W4 OR EXTRA WITHHOLDINGS?

AM I FILLING OUT MY W4 CORRECTLY?

WHERE CAN I FIND MY EMPLOYEE ID?

WHAT INFORAMTION CAN BE FOUND IN EMPLOYEE ACCESS?

HOW DOES PAYROLL DETERMINE MY BASE PAY?

FOR OUR G-PISD EMPLOYEES, THIS IS BASED ON YOUR SALARY ANALYSIS FROM HUMAN RESOURCES WHEN YOU ARE HIRED. WHICH THAT BASED ON THE NUMBER OF DAYS YOU WILL BE EMPLOYED FOR THE SCHOOL YEAR. WE THEN TAKE THAT AMOUNT AND DEPENDING ON HOW MANY CHECK CYCLES YOU ARE ASSIGNED TO, SPREAD THAT OUT THROUGH THE SCHOOL YEAR.

PROFESSIONAL, PARA-PROFESSIONAL AND SUBSTITUTES ARE PAID IN MONTHLY INCREMENTS FOR 12 MONTHS.*
AUXILIARY, AUXILARY SUBSTITUTES AND STUDENT WORKERS ARE PAID MEMI-MONTHLY IN 24 PAYMENTS.*

* DEPENDING ON YOUR HIRE DATE, THE NUMBER OF DAYS YOU WILL WORK, WILL DETERMINE YOUR BASE PAY. YOU CAN REQUEST THAT INFORMATION FROM THE PAYROLL DEPARTMENT AT ANY TIME.

HOW CAN I RECEIVE A NEW INSURANCE CARD?

* * * * * * * * * * * * SUMMER SCHOOL SUPPLEMENTAL FORMS * * * * * * * * * * *

INFORMED K12 FORMS

INFORMED K12 FORMS

ATHLETIC SUMMER CAMPS - https://app.informedk12.com/link_campaigns/summer-athletics-form?token=W6648Th6DSGmfRP3XEw7Nnsc

ATHLETIC SUMMER STIPEND - https://app.informedk12.com/link_campaigns/athletics-summer-stipend?token=P6hQmtZa5KePx13iUADPELR4

24-25 SUMMER SCHOOL - https://app.informedk12.com/link_campaigns/supplemental-extra-duty-form-24-25?token=kEZDTJhJWj13t7gguLYU3zBD

24-25 Leadership Collaborative - https://app.informedk12.com/link_campaigns/g-pisd-leadership-collaborative?token=LZse6wXRHvhD5DLm5XG7pLny

24-25 Professional Development - https://app.informedk12.com/link_campaigns/professional-development-form-24-25?token=WboVLeXN1iCqUcNbxnmiRVwV